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Contract procedures manual (SM021)

Published: 01 05 2012

NZTA's contract procedures manual contains procedures for procurement.

Part A contains procedures relating to the contracting of professional services and physical works and will generally be used for works contracted by the NZTA’s Highways and Network Operations (HNO) group.

Part B contains procedures for the procurement of goods and services related to internal operations, and will generally be used by all groups for expenditure from administration budgets.

Whole manual Date
PDF symbolContract procedures manual
(PDF 218 pages | 6.05 MB)
Introduction, part A, part B, appendices		 May 2012
Manual sections Date
PDF symbolContract prodedures manual - introduction
(PDF 12 pages | 97 KB)		 May 2012
PDF symbolContract procedures manual - part A
(PDF 141 pages | 5.57 MB) 		May 2012
PDF symbolContract procedures manual - part B
(PDF 65 pages | 508 KB) 		May 2012
PDF symbolPart A - Delegated authorities schedule
(PDF 1 page | 43 KB) 		May 2012
PDF symbolList of approved insurers and bond providers
(PDF 1 page | 133 KB) 		October 2012
Appendix
number		 Title
I PDF symbolRequest for approval to proceed to engage a consultant
(PDF 1 page | 69 KB)
II Microsoft Word symbolRequest for approval to proceed to engage a contractor
(Word 1 page | 203 KB)
III Microsoft Word symbolRegister of tender documents issued
(Word 1 page | 215 KB)
IV Microsoft Word symbolRegister of tenders
(Word 1 page | 202 KB)
V Microsoft Word symbolSchedule of tenders received
(Word 1 page | 197 KB)
VI PDF symbolChecklist by tenders secretary prior to tender evaluation
(PDF 1 page | 54 KB)
VII PDF symbolEvaluation summary forms and guidelines
(PDF 7 pages | 4.67 MB)
 
Spreadsheet symbolForm G PQM simple spreadsheet
(Excel | 54 KB)
 
Spreadsheet symbolForm H PQM special spreadsheet
(Excel | 49 KB)
 
Spreadsheet symbolForm I Brook's law method spreadsheet
(Excel | 47 KB)
VIII Microsoft Word symbolTender summary lowest price conforming tender method: final evaluation
(Word 1 page | 189 KB)
IX Microsoft Word symbolPotential conflict of interest/bias declaration
 (Word 1 page | 187 KB)
X PDF symbolTender acceptance notice professional services
(PDF 1 page | 37 KB)
XI PDF symbolTender decline notice professional services
(PDF 1 page | 48 KB)
XII Microsoft Word symbolTender acceptance notice lowest price conforming physical works
(Word 1 page | 51 KB)
XIII Microsoft Word symbolTender decline notice lowest price conforming method physical works
(Word 1 page | 152 KB)
XIV Microsoft Word symbolTender acceptance price quality method physical works
(Word 1 page | 177 KB)
XV Microsoft Word symbolTender decline notice price quality method physical works
(Word 1 page | 170 KB)
XVI Microsoft Word symbolRejection notice on basis of non-conformity
(Word 1 page | 151 KB)
XVII Microsoft Word symbolRejection notice on basis of late tender
(Word 1 page | 189 KB)
XVIII PDF symbolTender acceptance notice professional services
(PDF 1 page | 156 KB)
XIX PDF symbolTender decline notice professional services
(PDF 1 page | 85 KB)
XX PDF symbolContract payment voucher and tax invoice
(PDF 5 pages | 133 KB)
 
Spreadsheet symbolContract payment voucher and tax invoice
(Excel | 1.5 MB)
XXI Microsoft Word symbolNotice to tenderers
(Word 1 page | 148 KB)
XXII Microsoft Word symbolNotice that a preferred tenderer has been selected
(Word 1 page | 147 KB)
XXIII Microsoft Word symbolRequest for approval of insurance amounts for physical works
(Word 3 pages | 201 KB)
 
Microsoft Word symbolRequest for approval of insurance amounts for professional services
(Word 2 pages | 192 KB)
 
Microsoft Word symbolRequest for approval of insurance amounts - ECI
(Word 3 pages | 205 KB)
XXIV PDF symbolRequest for the price envelope to be opened
(PDF 1 page | 44 KB)
XXV PDF symbolPrice quality method guidelines
(PDF 4 pages | 128 KB)
XXVI PDF symbolRegional block project procurement strategy template
(PDF 3 pages | 88 KB)
XXVII PDF symbolRelease of contract from global bond register letter
(PDF 1 page | 59 KB)
XXVIII PDF symbolCapital large project stage 1 procurement strategy template
(PDF 6 pages | 156 KB)
XXIX PDF symbolCapital large project stage 2 procurement strategy template
(PDF 2 pages | 85 KB)
Summary of amendments Date
PDF symbolSummary of amendments, May 2012 issue
(PDF 2 pages | 105 KB)		 May 2011