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Application to change details of RUC exemption (RUCEC)

Use this form if you have an exemption from road user charges (RUC) for a light diesel vehicle issued under Section 40 of the RUC Act 2012, and your details have changed (for example, the address where the vehicle is normally kept has changed, or a new operator will now be operating the vehicle).

There is a fee of $11.50 (incl GST) for this application. This fee is non-refundable, regardless of whether your application is approved or declined.

This application is to change the details of an existing RUC exemption. If you don't have an exemption yet, then you need to submit an Application for RUC exemption.

If you would prefer to make your change of vehicle type application by mail, you can download the application form and send it in to us instead of completing this form online.

Download an Application to change details of RUC exemption (RUCEC) form

Conditions of the exemption

An exemption for a light diesel vehicle* granted under section 40 of the Road User Charges Act 2012 (the Act) is subject to these terms and conditions:

  1. the vehicle must be operated exclusively or almost exclusively off-road:
  2. the vehicle must not be operated on-road any further than 10 kilometres, by a straight line, from the nearest point on the legal boundary of the physical address where the vehicle is normally kept when not being operated:
  3. the condition in paragraph (2) is subject to the following exceptions:
    1. travel by the most direct and practical route to a place for the purpose of—
      1. vehicle inspection or certification under the Land Transport Act 1988; or
      2. vehicle repair:
    2. travel to comply with the directions of a constable:
    3. travel to comply with any directions given under section 91 of the Civil Defence Emergency Management Act 2002:
    4. if the vehicle is sold, travel to the address of the new owner:
  4. the vehicle must display an exemption label issued by the RUC collector showing—
    1. that the vehicle is exempt from the requirement to pay road user charges:
    2. the vehicle’s registration number:
    3. the locality of where the vehicle is normally kept:
  5. the exemption label must be displayed on the vehicle in the same manner as a distance licence is required to be displayed:
  6. if any information provided under regulation 5 subsequently becomes out of date, the holder of the exemption must provide to the RUC collector, as soon as practicable, the up-to-date information:
  7. the holder of the exemption must, if requested by the RUC collector, provide to the RUC collector (as soon as practicable after receiving the request) the distance, in kilometres, that the vehicle has travelled as at the date on which the holder of the exemption receives the RUC collector’s request:
  8. the holder of the exemption must provide to the RUC collector the distance recorded as at the time when the vehicle’s exemption under section 40 of the Act is revoked or expires.

*A light diesel vehicle has a gross vehicle mass of 3500kg or less.

Penalties

If conditions are breached, your exemption may be revoked, and

  • you may be issued with an Assessment for any unpaid road user charges, and 
  • you may be issued with an infringement notice.

More information

For more information call us on 0800 655 644, Monday to Friday 8am to 6pm.

Application form

Vehicle details

Registered person details

New operating details

Please complete the fields below for any details that have changed since your initial exemption application.

Vehicles may be eligible for an exemption if they are operated for:

  • agricultural purposes
  • defence purposes
  • educational purposes
  • forestry purposes
  • industrial purposes
  • medical purposes
  • search and rescue purposes, or
  • tourism industry purposes.

The odometer reading must be taken on the day of the application. By submitting this application you are formally declaring that the odometer reading is accurate as at the application date. 

Operating address

You must include the full physical address of where the vehicle is normally kept. This may include a rural RAPID number. The full address will not be printed on the exemption label.

For example, a vehicle is normally operated from 123 Main Road South, RD 15, Palmerston North. While the full address must be supplied on the application form, only ‘RD 15, Palmerston North’ will be printed on the exemption label.

If the address where the vehicle is normally kept changes, you must notify the Transport Agency as soon as practicable using an RUCEC. 

Off-road percentage

Where your declared off road percentage is 90% or more your exemption is likely to be approved providing you satisfy the other criteria.

If the off road use is between 80% and 90% we will consider other factors such as historic distance travelled before making a decision.

Vehicles which travel less than 80% off road will not qualify for a Section 40 exemption.

Applicant type

Are you the registered person or the operator of the vehicle?
Were you the operator of this vehicle at the time the exemption was granted?

Operator details

Contact details

Payment details

The fee of $11.50 per application is non-refundable, regardless of whether your application is approved or declined. The fee contributes to the cost of processing your application. We strongly recommend that you check your eligibility before submitting your application.

How would you like to pay the application fee?

Please provide a contact phone number for us to call you and take credit card payment over the phone. We will try to call you as soon as we receive your application, but in case that is not possible please let us know when your preferred contact time would be. Or you can call us on 0800 655 644 between 8am and 6pm, Monday to Friday.

What is your preferred contact timeframe?
Do you need a GST receipt?

A GST receipt will be sent to you after your application has been processed.

We will try to process your application on the same day that we receive it. However please allow three working days for your application to be processed. 

The particulars you provide will become part of the Motor Vehicle Register. Collection and dissemination of this information is authorised by the Road User Charges Act 2012. Corresponding information held on other parts of the Land Transport Register may be amended.

Under the Electoral Act 1993, s 263B, the NZ Transport Agency is authorised to release information for data matching purposes to the Electoral Enrolment Centre.

The Privacy Act 1993 provides rights of access to, and correction of, any readily retrievable personal information held about you by the NZTA. Should you wish to exercise these rights please contact the NZ Transport Agency, Palmerston North Office, Private Bag 11777, Palmerston North 4442 or email: info@nzta.govt.nz.

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