Contract Procedures Manual (SM021) Part A – Appendix XXII

Preferred tenderer notice

Reference:

Date

Name

Company

Postal address 1

Postal address 2

Postal address 3

Dear Sir/Madam

Notice that a preferred tenderer has been selected on <insert contract number>

This letter is to inform you that <insert company name> has been selected as the preferred tenderer on contract number <insert contract number>.

<<Use the following if letter issued to non-preferred tenderer(s):>>

NZ Transport Agency Waka Kotahi (Transport Agency) will now hold a pre-letting meeting with the preferred tenderer in accordance with the instructions for tendering.

<<or if letter issued to preferred tenderer:>>

NZ Transport Agency Waka Kotahi (Transport Agency) will hold a pre-letting meeting on <insert date> in accordance with the instructions for tendering. Note that any work undertaken before contract award is at your risk.

Following the award of contract, tender acceptance/decline letters will be issued and the opportunity to attend a tender debrief meeting will be provided.

The Transport Agency wishes to thank all parties for their patience during this ongoing tender evaluation period.

Yours sincerely

Tender Secretary

for <appropriate> Manager