Persons in control

When you make an application for a transport service licence, you must list everyone that will be a 'person in control' of the transport service. 

What is a person in control?

A person in control is anyone who has direct or indirect control of any part of the management of the transport service. 

For example shareholders, company directors, or someone holding a management position that gives the person significant influence on the operation of any part of the service. 

A full definition of 'control' is available in section 2 of the Land Transport Act 1998.

Read section 2 of the Land Transport Act 1998(external link)

Examples of persons in control

More examples of persons in control could be: 

• Any manager that has influence over day-to-day running of the business
• Directors
• Fleet manager
• Owner
• Anyone that has day-to-day control over the business
• Transport manager.

Details of each person in control

When you make your application for a transport service licence, you'll need to provide details for ALL persons in control of the service. 

Each person will need to complete a Personal details supporting an application for transport service licence form (TL02) and submit it with the transport service licence application at an agent. 

Download a TL02 form  [PDF, 61 KB]

Evidence of identity

Each person in control must also provide evidence of identify with their TL02 form. 

This can be either: 

• their New Zealand photo driver licence, or
• their passport. 

These can be current or expired up to two years. 

With the application they need to provide either:

• a certified copy* of their evidence of identity, or 
• a photocopy of their evidence of identity AND their original driver licence or passport to present to the agent. 

*A certified copy needs to be stamped or endorsed by a person who confirms that the copy is a true copy of the original document. This can be a:

• Justice of the Peace
• Solicitor of the High Court
• Notary Public
• Deputy Registrar at a court (not all courts will be able to certify copies). 

Visa information

If you're not a New Zealand citizen, you must provide your passport number, nationality and visa information on the TL02 form. 

This is so we can check with Immigration New Zealand that you have a right to live and work in New Zealand. 

Vetting

Waka Kotahi is legally obliged to ensure that holders of a transport service licence are fit and proper people. 

Some of the factors we take into account when determining if you meet the fit and proper person criteria are:

• criminal conviction history, including charges or convictions relating to violent or sexual offences,
• drug or firearm offences, or offences involving organised criminal activity
• any transport-related offending, especially offences related to safety, 
• any history of behavioral problems
• any past complaints about a transport service provided by the person,
• any history of persistent failure to pay fines for transport-related offences. 

We may take into account any other relevant matter which we consider is in the public interest when determining your fitness to hold any licence. 

There's a vetting fee of $9.70 for each person in control of the service. This must be paid when you submit your TL02 form. 

Change of persons in control

If there is a change in the persons in control of your transport service, you must let us know. 

You must let us know of any changes within 14 days. 

Adding new persons in control

If you are adding new persons in control to your transport service, each person will need to complete a TL02 form and pay a vetting fee of $9.70.

Download a TL02 form [PDF, 61 KB]

You can call us on 0800 822 422 to pay the vetting fee over the phone. We're open Monday to Friday 8am to 5.30pm. 

Once you've made the payment and we've given you a reference number, you'll need to complete a Notification of change in control or management of transport service licence form. 

Complete the notification of change in control or management form online

Removing persons in control 

If you need to remove a person in control or your transport service, you'll also need to let us know by completing a Notification of change in control or management of transport service licence form.

Complete the notification of change in control or management form online

Change of address

If the place where you operate your transport service licence has changed, or if your postal or email address changes, you need to let us know straight away. 

Change your transport service licence address online