Notification to add a person in control of transport service licence (TL04)

Complete this form to add a new person in control to your transport service licence. The Land Transport Rule: Operator Licensing 2017 section 2.4 requires you to tell us within 14 days of the change.

To remove a person in control, you'll need to complete a different form.

Remove a person in control


Before you fill in the fields below, you'll need to pay a vetting fee of $9.70 for each new person in control being added to your licence.

Call us on 0800 822 422 to pay by credit or debit card over the phone.  We'll give you a reference number to enter below.  

Check our opening hours

Supporting documents

For each new person in control, you must submit:

  • a completed Personal details in support of a transport service licence (TL02) form
  • a certified copy of their passport or New Zealand driver licence.

A certified copy must be stamped or endorsed by a person who confirms it's a true copy of the original document. This can be a:

  • Justice of the Peace
  • Solicitor of the High Court 
  • Notary Public 
  • Deputy Registrar at a court (not all courts will be able to certify copies).


Transport service licence details

What's the nature of your transport service? Tick more than one if applicable.


A $9.70 vetting fee will apply to each new person in control added to your licence. 

Enter the reference number we gave you when you made your payment over the phone. 

Applicant details


New person in control 1

You must upload a TL02 form and certified evidence of identity documents for each person you want to add.

Supporting documents

Do you have another person to add?

New person in control 2

You must upload a TL02 form and certified evidence of identity documents for each person you want to add.

Supporting documents

If you have more people to add, please make another application after you've submitted this one.

The information you provide with this application will be used to update your transport service licence details and to maintain the register of transport service licences. Collection of this information is required by part 4A of the Land Transport Act 1998 and section 2 of the Land Transport Rule: Operator Licensing 2017. Collection, dissemination and release of this information is authorised by the Land Transport Act and part 7 of the Privacy Act 2020.

Waka Kotahi NZ Transport Agency will hold, store, use or disclose personal information collected through this application in accordance with the Privacy Act 1993. Waka Kotahi may also use some of these particulars to provide you with information relating to transport service licensing or to contact you for feedback on our services.

You are entitled to access, and request the correction of, any readily retrievable personal information held about you by Waka Kotahi. You can do so by writing to us at NZ Transport Agency, Private Bag 11777, Palmerston North 4442 or by emailing us at

Giving your email address is optional, but it may help us to process your notification faster. We'll email you information about transport service licensing, and other Waka Kotahi services, including asking for feedback on our services and the transport system.