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Introduction

The Transport Agency expects Approved Organisations and the Transport Agency (state highways) to use a structured and planned approach to road network management. Forward work programmes and budgets for road operations, maintenance and renewals must be derived from:

  • network inventory and condition information
  • a regular field inspection programme
  • a robust treatment selection process, and
  • funding affordability considerations.

Approved Organisations and the Transport Agency (state highways) should be able to demonstrate how the proposed road operations, maintenance, renewal and improvement activities optimise the life-cycle costs of their road networks.

This section sets out the guidance on requirement of programmes which will assist in their development and assessment.

 

Details held by the responsible organisation

Details of road operations, maintenance, renewal and improvement activities must be held by the organisation responsible for the programme.

Such evidence for individual sites must be provided on request to demonstrate the value-for-money reasons for selecting the activities.

 

  • List of details

    List of details

    The details to be held by the responsible organisation include, as appropriate:

    • the location and description of the works
    • the relationship to any relevant business case or activity management plan
    • candidate prioritisation and treatment identification information
    • historic maintenance information for past ten years
    • general assessment considerations
    • a robust business case
    • results alignment
    • a benefit and cost appraisal.
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Activity management plans

Consideration should be given to the relationship between the recommendations in the approved organisation’s and the Transport Agency’s (state highways) activity management plans, the requested funding and the defined quantities for each work category in the road operations, maintenance and renewal programme.

In particular, consider the robustness of:

  • asset information systems (including condition information)
  • underlying assumptions
  • decision-making processes
  • optimisation analysis
  • risk assessment
  • asset management strategies.

 

Network management

Consideration should be given to changes from national and regional levels of service targets relating to road user satisfaction, safety and asset preservation as set out in the Transport Agency’s Maintenance guidelines for local roads or as otherwise agreed with the Transport Agency. 

In particular, consider:

  • trends in performance monitoring measures undertaken for the road network
  • how the trends are proposed to be addressed in the road operations, maintenance and renewal programme.

 

Quality assurance

Consideration should be given to:

  • quality assurance processes, including the field verification of maintenance treatment decisions and technical audit recommendations
  • close monitoring on reinstatement of services relocation activities.

 

Innovation

Consider innovation in sustainable practices when selecting materials, maintenance methods, and all other inputs to the submitted programme.

 

Negotiation process

In addition to the long-term planning undertaken for the development of programmes, the Transport Agency recognises that there may be additional issues that can lead to changes in road operations, maintenance and renewal requirements.

The Transport Agency investment advisors will discuss these issues as part of the regular liaison with approved organisations and the Transport Agency (state highways) to review and optimise programmes and also during the assessment process.

 

Differences in levels of service

The annual funding level for an organisation’s maintenance programme is determined by the Transport Agency, taking into account regional negotiations.

Where approved organisations and the Transport Agency (state highways) wish to maintain a maintenance activity to a higher standard than that agreed in the negotiation process, the portion of expenditure receiving financial assistance will be based on the expenditure required to achieve the agreed standards and intervention levels.

Where approved organisations and the Transport Agency (state highways)  wish to maintain a maintenance activity to lesser standards and intervention levels than the Transport Agency’s guidelines, financial assistance will be based on the least expenditure. If the lesser standards and intervention levels cause deferred maintenance, the Transport Agency reserves the right to not financially assist any future cost greater than the equivalent optimal life-cycle cost.

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activity management plan (AMP)

An activity management plan prepared in accordance with clause 2 of schedule 10 of the Local Government Act 2002 for approved organisations, or Cabinet Office circular CO (19) 6: Investment Management and Asset Performance in the State Services, for Crown entities (which include the Transport Agency for state highways, and the Department of Conservation). Activity management planning considers the assets in the context of the services they are supporting and clarifies the purpose for holding the asset. The goal of good asset management is to support the delivery of a level of service (whatever the service may be) in the most cost-effective manner, taking long term sustainability into account. Activity management plans should be based on the National Asset Management Steering (NAMS) Group's International infrastructure management manual.