Skip to content

Important notice

The building where our contact centre is based has been evacuated so our 0800 numbers cannot be answered at this time. 0800 4 HIGHWAYS is operating for travel-related queries only and other numbers will re-open as soon as possible. For more information read our latest media release.

Access keys for nzta.govt.nz

  • h Home
  • m Menu
  • 0 Show list of access keys
  • 2 Skip to content
  • 3 Skip to top

Introduction

This section provides a summary of the NZ Transport Agency's planning, funding and procurement delegations.

Delegations in Agency

The Transport Agency has three levels of delegation:

  • from the Board to Board Committees or the Chief Executive;
  • from the Chief Executive to Group Managers; and
  • from Group Managers to staff.

This section summarises current planning, funding and procurement delegations. Transport Agency staff are advised to refer to the current Instruments of Delegation(external link) (Transport Agency link only), to ensure full understanding of the delegations.

Note: The following delegations highlight those relating to Funding  Approval.  Other delegations which mention a funding limit, e.g. entering into a contract for  physical works or property purchase, should be seen as separate and only apply once  funding has been approved.

Delegations outside Agency

The Transport Agency Board has agreed that Approved Organisations may receive delegated power to make funding approvals for small improvement projects up to $5 million construction/implementation cost per activity.

This is provided that:

  • the Transport Agency is confident that the Approved Organisation has the financial management, governance, risk management, and staff capability to exercise the delegations,
  • the Approved Organisation enters into a formal agreement with the Transport Agency,
  • there are sufficient (up to $5 million)  projects in the Approved Organisation's programme to warrant setting up the delegation.

In effect, the Instrument of Delegation is from the Group Manager Investment & Finance to the Approved Organisation, and is subject to the terms and conditions required to meeting Transport Agency expectations, principles and policy, as detailed in this Knowledge Base.

Programme management delegations

Organisations have delegated authority to manage programmes of activities, which includes the authority to transfer approved allocated funds between work categories within the programme subject to terms and conditions formally advised by the Transport Agency.

These programmes are:

  • road maintenance programmes (road controlling authorities)
  • public transport services programmes (regional authorities)
  • minor improvements programmes (road controlling authorities and authorities delivering public transport activities)
  • improvement projects up to $5 million  (Auckland Transport only)
  • road safety promotion programmes (Approved Organisations and the Transport Agency).

 

  • Business cases

    Business cases

    Endorse Point of Entry

    Endorse the Point of  Entry for all Transport Agency projects.

    Scale (Cost impact of strategic case)

    Delegate

    Business Rule ID

    All Transport Agency projects

    Senior Manager System Planning BR149

     

    Endorse Strategic Business Cases 

    Endorse a Strategic Business Case.

    Scale (Cost impact)

    Delegate

    Business Rule ID

    All

    Senior Manager System Planning  BR149b

     

    Support development  and approve funding of business cases 

    Approve proceeding with the development of any Strategic Business Case, inclusive of approval of any funding associated with the development of the Strategic Business Case, provided that the funding does not exceed the total Budget in the approved Business Plan.

    Scale (Cost impact)

    Delegate

    Business Rule ID

    All Transport Agency Strategic Cases

    Senior Manager System Planning

    BR143

    Approve proceeding with the development of any Business Case after the Strategic Business Case, inclusive of approval of any funding associated with the development of the Business Case, provided that the funding does not exceed the total Budget in the approved Business Plan.  

    Scale (Cost impact)

    Delegate

    Business Rule ID

    All Transport Agency business cases  Senior Manager System Planning 

    BR144

    Conditions: Support for proceeding with a Business Case does not commit the Transport Agency to investing in the programmes or activities it identifies.

     

    Adding business cases to the NLTP

    Vary the NLTP by adding business cases.

    Note that the Board needs to be advised of adding any Programme Business Cases.

    Significance

    Delegate

    Business Rule ID

    All  business cases

    Senior Manager Business Planning & Performance;
    Senior Manager System Planning
    BR226

     Condition: Board needs to be advised of adding any Programme Business Cases.

     

    Endorse Programme Business Cases

    Endorse a Programme Business Case (which may include Activity Management Plans), provided the business case hasn't been developed by the office holder's Business Unit.  If the business case has been developed by the office holder's Business unit, then approval must be escalated to the Board. 

    Scale (Cost impact of strategy)

    Delegate

    Business Rule ID

    Implementation cost is likely to be up to $50 million.

    Senior Manager Operational Policy, Planning and Performance (SD&D)* BR150

    Implementation cost is likely to be up to $100 million.

    General Manager Investment & Finance (CFO)* BR151

    Implementation cost is likely to be greater than $100 million

    Board* BR151b

     Condition: All Business Cases must be approved by a different Business Unit manager than the Business Unit where the Business Case has originated.

    * Note that this does not include any funding approval.

    Delegates should consider the scale and significance of the Programme Business case, and seek higher endorsement as appropriate.

    Funding of Business Cases from Programme Business Cases is covered under "Support development and funding of Business Cases".

     

    Endorse Single Stage Business Cases 

    Endorse a Single Stage Business Case, provided the business case hasn't been developed by the office holder's Business Unit.  If the business case has been developed by the office holder's Business unit, then approval must be escalated to an office holder that has delegation above this threshold.  

    Scale (Cost impact of strategy)

    Delegate

    Business Rule ID

    Implementation cost is likely to be up to $1 million.

    NB covered by Low Cost Low Risk programmes

    All business groups: 

    Senior Manager Operational Policy, Planning & Performance;
    Senior Manager Operational Policy, Planning & Reporting;
    Senior Manager Operational Policy, Planning & Intelligence

    BR155 

    Implementation cost is likely to be up to $15 million.

    Senior Manager Operational Policy, Planning and Performance (SD&D) BR156

    Implementation cost is likely to be up to $50 million.

    General Manager Investment & Finance (CFO) BR157

     Condition: All Business Cases must be approved by a different Business Unit manager than the Business Unit where the business case has originated.

    Close Back to top
  • Funding approval

    Funding approval

    Approve funding, and any variations of funding, for any phase of an NLTP activity.

    Significance

    Delegate

    Business Rule ID

    Up to $50 million for any phase of an NLTP activity.

    General Manager Investment & Finance (CFO) BR210
    Close Back to top
  • Programme variations

    Programme variations

    Maintenance and public transport programmes variations

    Approve funding, and any variations of funding, for maintenance and public transport programmes within the limits of funding approved for allocation to the relevant activity classes by the Board.

    Significance

    Delegate

    Business Rule ID

    All variations within Board limit

    Senior Manager Operational Policy, Planning and Performance (I&F) BR160

    Research programme variations

    Approve funding, and any variations of funding, for research activities within the limits of funding approved for allocation to the relevant activity class by the Board. 

    Significance

    Delegate

    Business Rule ID

    All variations within Board limit

    Director Customer Experience and Behaviour BR161

     

    Road safety programme variations

    Approve funding, and any variations of funding, for NZ Transport Agency nationally delivered Road Safety Promotion activities within the limits of funding approved for allocation to the relevant activity classes by the Board.

    Significance

    Delegate

    Business Rule ID

    All variations within Board limit

    Senior Manager Operational Policy, Planning and Performance (I&F) BR162

    Note: Approval of funding for Approved Organisations and the Transport Agency's state highway  Road Safety Promotion programmes is covered under "Funding Approval".

    Close Back to top
  • Emergency works activities

    Emergency works activities

    To approve funding for emergency works activities up to the limits shown in the table below per event and per Approved Organisation and NZ Transport Agency region.

    Scale (New approval and variations*)

    Delegate

    Business Rule ID

    Up to $1 million

    Senior Manager System Management (SD&D)

    BR164

    Up to $15 million

    Senior Manager Operational Policy, Planning and Performance (SD&D)

    BR163

    Greater than $15 million

    Group Manager Investment & Finance (CFO)

    BR 210

    * If cumulative variations mean that the cost will exceed the delegated authority for approving funding of the activity, the proposed variation must be elevated for approval to the appropriate level of delegation. 

    Close Back to top
  • Funding transfers between activity classes

    Funding transfers between activity classes

    Scale

    Delegate

    Business Rule ID

    Approve transfer of funds between activity classes for the purpose of managing the NLTP, where delivery of the Government Policy Statement (GPS) outputs by activity class may be materially impacted.

    Board

    BR182

    Approve transfers of funds between activity classes for the purpose of managing the NLTP, where delivery of the Government Policy Statement (GPS) outputs by activity class are not materially impacted.

    General Manager Investment & Finance (CFO)

    BR145

     * Where expenditure is likely to fall outside of the GPS range, the Minister's approval will be required to adjust the GPS range,

    Close Back to top
  • Use of debt facility

    Use of debt facility

    Approve use of existing debt facilities (inclusive of the NLTP short term debt facility to manage unexpected and unavoidable cash flow variations) in accordance with the instructions from the Minister of Transport and/or and Minister of Finance to the Chair of the Board.

    Scale

    Delegate

    Business Rule ID

    Within limit of the debt facility* 

    General Manager Investment & Finance (CFO)

    BR146

    *For the NLTP short term debt facility current limits are $175m is for annual cycle cash-flow management and $75m for unexpected revenue and expenditure shocks.

    Close Back to top
  • Purchase of State Highway property

    Purchase of State Highway property

    All property purchased under work category 331.

    Scale

    Delegate

    Business Rule ID

    Approval of property purchases with a total cost of over $20 million.

    Board

    BR195

    Approval of property purchases with a total cost of up to $20 million.

     Group Manager Investment & Finance (CFO)

    Missing rule

    Close Back to top
  • Procurement decisions

    Procurement decisions 

    To approve the procurement strategies of Approved Organisations for any procurement project or activity up to the limits shown in the table below.

    Decision

    Scale (annual procurement spend)

    Delegate

    Business Rule ID

    Endorse procurement strategies of Approved Organisations

    Up to $100 million per annum

    Senior Manager Procurement

    BR147

    Greater than $100 million per annum

    Board

    BR187

    To endorse amendments to procurement strategies of Approved Organisations

       

    Up to $100 million per annum

    General Manager System Design and Delivery

    BR148*

    Greater than $100 million per annum

    Board

    BR188

    Approve procurement decisions under sections 25 & 26 of LTMA

    All values

    Senior Manager Investment Assurance

    Statutory Delegation

    *Particular consideration should be given to the Significance Policy and non-monetary significance requiring escalation. 

    Close Back to top
Top