Information for suppliers

Waka Kotahi and Road Controlling Authorities (RCAs) outsource work on infrastructure projects, infrastructure maintenance and corporate goods and services to private sector suppliers, including consultants and contractors.

Suppliers have important parts to play in the sector enjoying the full benefits of implementing a national Asset Management Data Standard (AMDS). For example, as data collectors, trainers, and role models of managing change well.

This page provides resources and messages for suppliers to help them with their journeys alongside RCAs in implementing AMDS within their organisations.

Watch our video below that provides an introduction to the Asset Management Data Standard for suppliers.

For AMDS, the term supplier refers to any organisation engaged by an RCA to undertake work related to transport assets. For example:

• asset maintenance
• capital projects
• data collection
• data entry into an asset management system
• asset inspections / condition assessments
• asset valuations.

The AMDS will provide suppliers opportunities to standardise processes and systems, for example: 

• data collection and quality assurance checks can be standardised across clients,
• new staff who have undertaken similar roles will understand data collection requirements,
• consistent reporting processes across clients.

Start your preparation for implementing AMDS early

It is really important that suppliers start to plan for AMDS. We recommend the following steps:

1. Read the AMDS Information for Suppliers document

This document has been written for suppliers that directly use an RCA’s asset management database or use a staging or moderation instance of an RCA database to enter, validate or analyse asset data.

AMDS information for suppliers document [PDF, 1.1 MB]

2. Identify when your customers are adopting AMDS

Implementation of AMDS into the transport sector is phased over a five-year period from 1 July 2022 to 30 June 2027. In most cases RCAs have been grouped by region.

We recommend that RCAs discuss their AMDS implementation strategy with suppliers, at least 12-18 months before their planned ‘go live’ implementation date.

AMDS implementation schedule for RCAs

3. Analyse your systems and processes

Identify the systems and processes that will change when your customers adopt AMDS.

The AMDS current state analysis template can be used to help you capture information about how your asset data is collected, and stored, and identify the systems and processes that use asset data.

Current state analysis template [XLSX, 369 KB]

4. Keep informed of new releases of the data standard

The best place to find information about the Asset Management Data Standard is our Data Standard Releases web page. This page includes the asset hierarchy, the released version of the data standard and the provisional releases.

AMDS data standard releases

Subscribe to our AMDS e-newsletter to receive the latest AMDS news and information on events(external link)

Read our summary of feedback and insights from RCAs [PDF, 129 KB]