Further to the principles of the business case information available, the following sets out the indicative business case with a relevance to Highways practitioners.
The indicative business case (IBC) further develops specific activities. It provides a long list to short list of options and it recommends a preferred way forward as part of the short-listed alternatives. An indicative business case receives official Waka Kotahi NZ Transport Agency support, including assessment of strategic fit and effectiveness, with anticipated efficiency assessment.
For each activity, an initial appraisal of options is conducted with specific consideration given to these questions:
Ensure investment objectives and a monitoring plan that includes developing SMART investment objectives, including KPIs, measures, baseline data and expected outcomes are developed. This may have been undertaken in a previous phase but detail should be added as relevant.
Confirm the investment objectives and assess the preferred option(s) against the investment objectives. This is typically done to a greater level of detail and at the more focused activity level than during a programme business case.
Complete project benefit mapping to the activity level, which should create a clear line of sight between project problems, benefits, investment objectives, measures and KPIs.
Update the project monitoring plan to reflect any developments or improved evidence, using it as a base for completing the benefits realisation framework. Secure key stakeholder, project team and measure owner acceptance, then upload the completed benefits realisation framework to TIO.
If this is part of a wider programme business case, revisit the problems and benefits of the programme and determine the contribution made to the programme level investment objectives by the indicative business case. Document this in the monitoring plan. Update the programme business case if necessary to reflect benefit realisation.
Records of quality assurance and approvals should be undertaken in accordance with the System Design and Delivery project assurance and approvals process.
For each phase of the business case process there are technical requirements that may be relevant to your project that will need to be considered and included in addition to general guidance and templates. Aligned to the business case philosophy, suppliers are required to meet more technical requirements as an activity progresses through the business case phases.
Outlined below are the technical requirements for completing the indicative business case, by subject matter.
Suppliers are required to comply with these requirements except where varied within the scope of a contract.
For further information or advice, contact the relevant team.
|Subject matter||Technical requirements||Information||Contact|
|Community and stakeholder engagement||Review/refresh community engagement plan (level of engagement will reflect size and scale of project)||Community and stakeholder engagement||Environment team|
|Economics||As per tables 8.1 to 8.3 of the IBC template, show indicative benefits and BCR of options||Economic evaluation manual||Economic Evaluation team|
|Environment and social responsibility||Complete environment and social responsibility screen||ESR screen||Environment team|
|Incorporate screen results in the IBC assessment of options summary table template||Assessment summary|
|Determine need for preliminary technical assessments and/or baseline monitoring and scope any preliminary environmental or social technical assessments/baseline monitoring required||ESR standard|
|Pavements||High level pavement analysis required, factors to consider||
Sections to consider: 4, 5, 7, 8
Sections to consider: 2, 5, 7
|Property||SWOT analysis of individual land parcels. Options identified to reduce risk and cost to the project. Forecast potential cash flow||SWOT analysis and risk assessment||Property team|
|Risk||As the project lifecycle transitions through the business case phases the increasing maturity of programme data and clarity of understanding should be reflected in an increasing depth of maturity in the level of risk management data and application of risk management practices||Project risk management||Risk team|
|Road safety||Undertake a safety review||Internal HNO process reviewed by SME's||Safety team|
Design exceptions review
|Internal HNO process reviewed by SME's ONRC|
|Statutory approvals||Use ESR screen results to determine need for preliminary technical assessments||Obtain copy of completed screen||Environment team|
|Scope any preliminary environmental or social technical assessments/baseline monitoring required in accordance with Z19 State highway environmental and social responsibility||ESR standard|
|Planners assist in gathering information and attend options workshops|
|Transport modelling||Indicative assessment of activities and benefits||Transport model development guidelines||Design Practice and Solutions team|
|Indicative business case and funding application||Template||Word [DOCX, 110 KB]||PDF [PDF, 2.3 MB]|
|Indicative business case option summary table||Template||Word [DOCX, 65 KB]||PDF [PDF, 163 KB]|
|Benefit realisation framework||PDF [PDF, 112 KB]|
For further information contact firstname.lastname@example.org