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Who should and shouldn't apply, and how to apply

Who should apply for authorised access?

An authorisation is likely to be sought by people who access current name and address information in the Motor Vehicle Register in bulk, or on a frequent and ongoing basis. An authorisation allows access to current names and addresses only. You don’t need an authorisation to access vehicle information.

Who shouldn’t apply for authorised access?

Don't apply for authorised access if you only want vehicle information (like the licence expiry date or odometer history). Instead, complete a Request for motor vehicle details form (MR32). If you only want to confirm if someone is the current registered person, try the Check registered person query online form (external link) – it’s free.

If you’re a member of an industry body that has made an application on behalf of their members (eg the Insurance Council of New Zealand (ICNZ), the Motor Trade Association (MTA), the Imported Motor Vehicle Industry Association (VIA) and the Financial Services Federation), you don’t need to make your own application unless you want access for reasons outside of the application made by the industry body.

How to apply for authorised access to Motor Vehicle Register information

To apply for authorised access you need to fill in the Application for authorised access to the Motor Vehicle Register form (CA05) [PDF, 118 KB]. This form asks a number of questions about the nature of your business and your reasons for wanting access to the Motor Vehicle Register. The Land Transport (Motor Vehicle Registration and Licensing) Regulations 2011 (external link) lists the questions we are required to ask.

We’ve developed several sets of standard terms for traders, insurers, finance companies and petrol stations. These standard terms are reasons for access which have been agreed with our advising agencies, and they’ll allow your application to be finalised within a shorter period if you use them. There’s more information on these below. The application form allows you to indicate to us if you believe your requirements fit in to one of these sets of standard terms.

Application fees

The application fee varies according to the type of applicant.

Applicant type

Fee (incl GST)

Individual (not being a sole trader)

$621.46

Business that is not a representative body or member of a representative body (including a sole trader)

$854.57

Representative body with a disciplinary power

$1,165.30

Representative body with no disciplinary power

$1,320.65

Any other person

$1,165.30

You should pay the fee to the NZ Transport Agency at the time of application. Applications will not be completed unless the correct fee is paid. You can pay by cheque or direct debit:

  • If paying by cheque please ensure that it is made out to the NZ Transport Agency.
  • If paying by direct debit, please use our direct debit form [PDF, 222 KB] (please post the original form, not a photocopy, or a high quality scan by email).

Applications can be emailed to us at s241@nzta.govt.nz (you’ll also need to attach a high quality scan of the direct debit form and any extra relevant information).

Applications with cheques or the original direct debit forms and any extra relevant information should be sent to:

NZ Transport Agency
Exemption Assessments
Private Bag 11777
Palmerston North 4442

Email us at s241@nzta.govt.nz for any queries you may have.

Standard terms

To help with the timely processing of applications, we’ve developed the following sets of standard terms. When sending in an application for an authorisation, please indicate in your answer to question (g) (external link) if a set of these standard terms applies to your application.

Term Definition
Vehicle traders (external link)
  • Checking the registered person when purchasing a vehicle.
  • Checking that the registered person has been changed correctly when you sell a vehicle.
  • Finding registered persons for the purpose of a safety recall (wholesalers only).
  • Any other purpose necessary to facilitate the sale and purchase of vehicles aside from marketing.
Fuel suppliers (external link)
  • Finding the registered person information of vehicles involved where there has been a failure to pay for goods or services.
Finance companies and insurers (external link)
  • Checking the registered person of a vehicle when assessing an application to provide finance in relation to that vehicle.
  • Checking the registered person of a vehicle when you have a security interest in that vehicle.
  • Checking the registered person of a vehicle which is involved in an accident with your client (insurers only).
  • Verifying that payments for claims are made to the registered person of the relevant vehicle (insurers only).
  • Any other purpose that is reasonably required for assessing or processing an insurance policy or claim in relation to the vehicle (insurers only).
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