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The ‘On the Go’ newsletter provides information about active transport and urban mobility across New Zealand.

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  • Introduction

    An AMP should set out a three-year, 10-year and 30-year or longer view of planned expenditure and explain:

    • the national, regional and local strategic drivers for services
    • how your organisation will assess and manage transport demand
    • the critical assets and how these are accounted for in the proposed plan
    • what levels of service the investment provides 
    • the planned balance between maintenance, renewals and capital investment proposed for the maintenance of existing assets and for any future needs
    • how these costs will be met.

    Councils primarily use AMPs to demonstrate what they plan to invest in, so they can deliver to the levels of service expected by the community they serve.

    Most of your stakeholders are unlikely to read your full AMP. All of them however will appreciate a bird’s eye view of your detailed planning, and any insights and actions resulting from it. This is why many councils write an executive summary, either within their AMP or as a separate document. The executive summary can be used as the basis for subsequent advice to decision makers and to engage with different target audiences.

    An executive summary should be written in a way that is simple, concise and accessible to different audiences including non-technical readers, such as members of the community and other stakeholders. The idea is to help readers become quickly acquainted with your entire AMP, without having to read it all.

    If you’re writing an executive summary, write it to assure your readers that you are:

    • working within a sound strategic context
    • using evidence to support your identified problems, opportunities and constraints
    • using evidence to inform your decisions around the selection of a preferred programme and its specific mix of activities
    • delivering measurable benefits
    • addressing any key risks and assumptions.

    The executive summary of the Tasman District Council’s Transportation Activity Management Plan for 2018 checks all my boxes for what a good executive summary should do. If you want to look at it, select the link below and have a look at section 1.

    See a good example of an executive summary(external link)

    I’d also suggest looking at Auckland Transport’s Asset Management Plan Summary. It’s a great example of how to communicate ideas of strategic importance to a wide audience.

    Review Auckland Transport’s Asset Management Plan Summary(external link)

    Select the links above to see some great examples of fit-for-purpose effort.

    Overall, your AMP should be able to demonstrate:

    • sound principles and processes for developing road maintenance and capital investment proposals, including identifying the best value-for-money options and timing of interventions
    • smart procurement and management practices that optimise the delivery of customer-focused activities in the most cost-effective manner.

    It all begins in the introduction of your AMP. The introduction should broadly cover the information listed below. Select each point to see some extracts from the introduction of the CODC’s AMP.

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  • Levels of service

    This part of your AMP provides you with an opportunity to demonstrate that your organisation has sufficiently considered ways to progress government priorities, regional priorities, and ONRC outcomes and measures.

    In its review of AMPs, the Transport Agency looks for assurance that your organisation has incorporated the ONRC in the way you assess gaps in levels of service.

    Use this part of your AMP to:

    • define the levels of service for the transportation activities that your organisation delivers
    • identify how the levels of service contribute to the Government Policy Statement on land transport (GPS)
    • identify any local issues over and above national and regional priorities, that need to be addressed in managing your network.

    Select each point below to see the kind of information your AMP should include.

    • Identify your customers and stakeholders for the purposes of this plan.
    • Provide evidence of having understood your customers’ needs.
    • Demonstrate a logical connection between the Government Policy Statement for land transport (GPS), your RLTP, the ONRC customer outcomes, your community outcomes, and your organisation’s vision for transportation.
    • Answer some key questions related to objectives, benefits and performance measures.
    • Supplement the above with any evidence on current performance, based on performance measures identified, and drawing a connection between your data, GPS objectives and ONRC outcomes.
    • Identify the long-term trends that may impact on CLoS.
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